Job budgets and revisions

Build a job budget by cost code and type, approve it as the original budget, and track revisions and change orders without losing the original.

Plans: Advanced and above
Availability: Available
For: Owners, Accountants
In KontoCore: Projects → Budgets

What this does

The original budget is kept permanently. Revisions (including approved change orders) create a revised budget, and each revision records what changed and why. Reports compare original, revised, committed, and actual.

How to

Budget a job

1Open the job → Budgets → New.
2Enter amounts per cost code/type, or import from the estimate.
3Approve as Original.
4For later changes choose Revise and enter a reason.

Statuses and lifecycle

Status	Meaning
Draft	Editable.
Approved	Locked original or revision.
Superseded	Replaced by a newer revision.

Corrections, voids, and reversals

Create a revision; approved versions aren’t edited.

Permissions

Approval follows your approval rules.

What happens in your books

Budgets never post to the ledger.

Common mistakes

Editing the original budget to hide an overrun.

Troubleshooting

Variance seems off

Compare against the revised, not original, budget.

Change ordersRecord customer and commitment change orders that adjust contract value, schedule of values, budgets, and subcontracts, with approval status and history.Job detail and closeoutUse a job’s detail page to see contract, budget, committed, actual, billed, and remaining amounts, and close the job out cleanly when work is done.Phases, cost codes, cost types, and billing rulesDefine how job costs are organized — phases, cost codes, cost types such as labor, material, subcontract, equipment — and the billing rules applied to each.WIP and over/under billingReview work-in-progress by job — percent complete, earned revenue, billings to date — to see which jobs are over- or under-billed and post an adjusting entry when appropriate.

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Last reviewed October 6, 2026