Legal entities in one organization
Add and manage separate legal entities with their own books, chart of accounts mapping, and fiscal settings under one operating organization.
- Plans
- Advanced and above (multi-entity). Enterprise adds contract-scoped capacity
- Availability
- Available
- For
- Enterprise, Administrators, Accountants
- In KontoCore
Enterprise → Entities
What this does
Each entity keeps its own ledger, bank accounts, and reports. Entities belong to one operating organization, which allows intercompany and consolidated reporting.
This is different from a Firm: Firm clients are unrelated businesses whose books never combine.
Before you start
- Agree a shared chart-of-accounts mapping so consolidated reports line up.
How to
Add an entity
- 1Enterprise → Entities → New entity.
- 2Enter legal name, tax ID (stored securely, shown masked), base currency setting, and fiscal year.
- 3Map its accounts to the group chart.
- 4Assign users and roles for that entity.
Statuses and lifecycle
| Status | Meaning |
|---|---|
| Active | Posting allowed. |
| Inactive | Read-only; history kept. |
Corrections, voids, and reversals
- Entities with posted activity can be made inactive, not deleted.
Provider and availability notes
- Multicurrency books are not yet available; each entity’s settings name a base currency only. Additional entity capacity on Enterprise follows your agreement.
Permissions
- Organization administrators only. Users see only the entities they are assigned to.
What happens in your books
Creating an entity posts nothing. Each entity’s transactions stay in its own books.
Common mistakes
- Creating separate organizations instead of entities, which prevents intercompany and consolidation.
Related articles
KontoCore EnterpriseAdvanced plus a contract overlay: custom capacity, SSO/SCIM, custom policies, integrations, and dedicated support.Intercompany transactions and consolidationRecord due-to/due-from transactions between entities, reconcile intercompany balances, and produce consolidated statements with eliminations.Dimensions and allocation rulesTag transactions with dimensions such as department, location, class, or project, set required dimensions, and allocate shared costs by rule.Companies and isolated booksOne login, many companies — each with its own books, members, plan, and settings.
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Last reviewed October 6, 2026