Reviewing bank transactions
Decide whether each imported transaction is a new categorized record, a match to an existing record, or a transfer between your own accounts.
- Plans
- Core and above
- Availability
- Available
- For
- Owners, Bookkeepers
- In KontoCore
Banking → Review transactions
What this does
The review queue shows each imported line with suggested actions. Nothing affects your books until you confirm.
| Term | What it means |
|---|---|
| Categorize | Create a new record and choose what it was (for example Office Supplies). |
| Match | Link the bank line to a record already in your books, such as a paid invoice or bill payment. |
| Transfer | Money moved between two of your own accounts — not income or expense. |
More plain-language help in KontoGuide and the Glossary.
How to
Review a transaction
- 1Open Banking → Review transactions and pick an account.
- 2Check any suggested match first. If a matching invoice payment, bill payment, or deposit exists, choose Match.
- 3If it’s new, choose Categorize, pick the payee and account, and add a memo.
- 4If it’s a movement between your own accounts, choose Transfer and select the other account.
- 5Split a line across several accounts when one payment covers several things.
- 6Attach a receipt as evidence where useful, then confirm.
What happens in your books
Categorizing a card purchase of $84.00 for supplies:
| Account | Debit | Credit |
|---|---|---|
| Office Supplies (expense) | 84.00 | |
| Business Credit Card (liability) | 84.00 |
Common mistakes
- Categorizing a customer payment as income when the invoice already recorded the income — this double-counts revenue. Match it instead.
- Recording a credit card payment from checking as an expense. It is a transfer.
Troubleshooting
The same transaction appears twice
See Troubleshooting → Duplicate imported records.
No match is suggested for a payment I recorded
Check the amount, date, and account on the existing record; matches require the same account and amount within a reasonable date range.
Related articles
Banking overviewAdd bank and card accounts, bring in transactions by live connection or statement import, review them, and reconcile.Banking rules and transfersCreate rules that suggest or apply categories for recurring transactions, and record transfers between your own accounts correctly.Reconciling an accountConfirm your books agree with the bank statement for a period, from start to finish, and resolve a non-zero difference.Customer payments and credit memosReceive payments against invoices, handle partial payments and overpayments, and issue credit memos.
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Last reviewed September 25, 2026