Stock on hand and inventory valuation

Read quantity on hand, committed and available stock, average cost, and inventory value, and reconcile the valuation report to the Inventory Asset account.

Plans: Core and above. Per-warehouse views: Advanced and above
Availability: Available
For: Owners, Bookkeepers, Accountants
In KontoCore: Inventory → Stock & valuation

In plain English

This page answers “how much do we have, and what is it worth on the books?”

What this does

Shows each item’s quantity on hand, quantity committed to open sales orders where used, available quantity, unit cost, and total value as of a date.

Inventory value on this report should equal the Inventory Asset balance on the balance sheet for the same date. Financial Truth flags a difference as an integrity issue.

How to

Review valuation

1Open Inventory → Stock & valuation.
2Choose the as-of date (and warehouse on Advanced).
3Filter low-stock items below their reorder point.
4Open an item to see every movement that built its quantity and cost.

Reconcile to the ledger

1Run the report as of month end.
2Compare total value to Inventory Asset on the balance sheet.
3Investigate any journal entries posted directly to Inventory Asset — these bypass item quantities.

Corrections, voids, and reversals

Fix wrong quantities with an inventory adjustment; fix wrong purchase costs by correcting or reversing the source bill.
Back-dated transactions can change historical cost; closed periods prevent this unless reopened by an authorized user.

Provider and availability notes

Inventory work happens in the browser workspace. Dedicated mobile warehouse apps and handheld barcode-scanner integrations are not offered.

Permissions

Anyone with report or inventory access can view. No posting rights are needed.

What happens in your books

This page is read-only and posts nothing. Value changes come from purchases, sales, adjustments, transfers, and builds.

Common mistakes

Posting manual journal entries to Inventory Asset.
Selling into negative quantity, which produces an unreliable cost until stock is received.

Troubleshooting

Valuation doesn’t match the balance sheet

Look for manual journals to Inventory Asset, or items linked to a different asset account.

Average cost jumped

A bill with an unusual unit price was received; open the item history to find it.

Terms used:Inventory

InventoryTrack product quantities and cost, adjust stock, and understand advanced warehouses, lots, serials, and assemblies.Inventory items: set up tracked productsCreate quantity-tracked inventory items with income, expense, and asset accounts, a costing basis, reorder points, and optional lot or serial tracking.Inventory adjustments and physical countsCorrect quantities after a physical count, shrinkage, damage, or write-off, with a required reason and adjustment account so every change is auditable.Financial Truth and Books HealthHow KontoCore continuously checks your books with deterministic controls, evidence, and findings — and where AI assistance fits.ReportsWhat the profit and loss, balance sheet, cash flow, and aging reports tell you — and how to drill into source records.

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Last reviewed October 6, 2026