Bank rules

Create rules that suggest a category, payee, class, or split for matching bank lines, and control whether suggestions wait for review or apply automatically.

Plans: Core and above
Availability: Available
For: Bookkeepers, Owners
In KontoCore: Banking → Rules

In plain English

Tell KontoCore once that “ACME FUEL” is vehicle fuel, and it will suggest that every time.

What this does

A rule has conditions (description contains, amount range, account, direction) and actions (category, payee, memo, job, split by amount or percent).

Rules run in priority order; the first match wins. By default rules suggest and you confirm. Organizations on Autonomous and above can allow specific rules to auto-confirm within policy limits.

How to

Create a rule

1Open Banking → Rules → New rule (or Create rule from a transaction).
2Set conditions and test them — KontoCore shows which recent lines would match.
3Set actions and choose Suggest or Auto-confirm (where allowed).
4Save and set its priority.

Statuses and lifecycle

Status	Meaning
Enabled	Applied to new incoming lines.
Disabled	Kept but not applied.

Corrections, voids, and reversals

Changing a rule affects future lines only. Already confirmed lines keep their category — undo them in Bank transactions if needed.

Permissions

Owners, administrators, and users with bookkeeping permission can create and post. View-only users can read but not change records.
Auto-confirm policies are set by owners or administrators.

What happens in your books

Rules don’t post on their own. A confirmed line posts to the chosen category exactly like a manual categorization, and records which rule suggested it.

Common mistakes

Conditions so broad that unrelated payments match.
Using a rule for transfers between your own accounts — use Transfers instead.

Troubleshooting

Rule isn’t applying

A higher-priority rule matched first, or the condition text differs from the bank description. Use Test.

Reviewing bank transactionsDecide whether each imported transaction is a new categorized record, a match to an existing record, or a transfer between your own accounts.Transfers between your accountsRecord money moving between your own bank, card, and loan accounts as a transfer so it is never counted as income or expense, and match both sides.Banking rules and transfersCreate rules that suggest or apply categories for recurring transactions, and record transfers between your own accounts correctly.Financial Truth and Books HealthHow KontoCore continuously checks your books with deterministic controls, evidence, and findings — and where AI assistance fits.

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Last reviewed October 6, 2026